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Privacy Policy

Last Updated: January 19, 2026

At Clever Tally, operated by Gifted Fox LLC, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

1. Information We Collect

1.1 Information You Provide

When you use Clever Tally, you may provide us with:

  • Account Information: Email address, name, business name, password
  • Profile Information: Business details, branding preferences
  • Client Data: Client names, email addresses, company information, addresses
  • Invoice Data: Invoice details, line items, amounts, dates, notes
  • Payment Information: Payment method details (processed and stored by Stripe, not by us)

1.2 Automatically Collected Information

When you access Clever Tally, we automatically collect:

  • Usage Data: Pages visited, features used, time spent on service
  • Device Information: IP address, browser type, operating system
  • Log Data: Access times, error logs, performance data

1.3 Cookies and Tracking Technologies

We use cookies and similar technologies to maintain your session and improve your experience. You can control cookie settings through your browser.

2. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain Clever Tally
  • Process your transactions and manage your subscriptions
  • Send invoices and payment reminders on your behalf
  • Improve and personalize your experience
  • Communicate with you about your account and our services
  • Send you technical notices and support messages
  • Detect and prevent fraud and abuse
  • Comply with legal obligations
  • Analyze usage patterns to improve our service

3. How We Share Your Information

3.1 Service Providers

We share your information with third-party service providers who help us operate Clever Tally:

  • Stripe: Payment processing
  • SendGrid: Email delivery for invoices and reminders
  • DigitalOcean: Cloud hosting infrastructure
  • Cloudflare: Content delivery and security

3.2 Invoice Recipients

When you send invoices through Clever Tally, we share the invoice data (including your business information) with the recipients you specify.

3.3 Legal Requirements

We may disclose your information if required by law, legal process, or government request, or to protect our rights, property, or safety.

3.4 Business Transfers

If Gifted Fox LLC is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

3.5 With Your Consent

We may share your information for other purposes with your explicit consent.

4. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your account and data at any time by contacting us at [email protected].

We may retain certain information as required by law or for legitimate business purposes, such as fraud prevention.

5. Data Security

We implement reasonable technical and organizational measures to protect your information, including:

  • Encryption of data in transit (HTTPS/TLS)
  • Encrypted storage of sensitive data
  • Regular security assessments
  • Access controls and authentication
  • Secure server infrastructure

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Your Rights and Choices

6.1 Access and Update

You can access and update your account information at any time through your Clever Tally account settings.

6.2 Data Portability

You can export your invoice and client data at any time through the service.

6.3 Account Deletion

You may request deletion of your account and associated data by contacting us at [email protected]. We will delete your data within 30 days of your request.

6.4 Marketing Communications

You can opt out of promotional emails by clicking the unsubscribe link in any marketing email. You cannot opt out of service-related emails (account notifications, security alerts, etc.).

6.5 Cookies

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of Clever Tally.

7. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using Clever Tally, you consent to such transfers.

8. Children's Privacy

Clever Tally is not intended for use by children under 18 years of age. We do not knowingly collect information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately.

9. California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected
  • Right to know if personal information is sold or disclosed
  • Right to opt-out of the sale of personal information
  • Right to request deletion of personal information
  • Right to non-discrimination for exercising CCPA rights

We do not sell your personal information. To exercise your rights, contact us at [email protected].

10. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

  • Right of access to your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Rights related to automated decision-making

To exercise your rights, contact us at [email protected].

11. Third-Party Links

Clever Tally may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through a notice on our service. Your continued use after changes constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Gifted Fox LLC
Email: [email protected]
Website: https://clevertally.com

14. Data Protection Officer

For privacy-related inquiries, you may contact our Data Protection Officer at [email protected].